Travel Information

Important Travel Questions

Can I use a low-cost carrier for my flight?

Yes, if it appears on BCD then you can book it, though, please note that low-cost carrier flights will automatically be charged to the card on your BCD profile which may be your personal card, if you cannot see a low-cost carrier please call BCD on +44 2032 387 002 (UK) and they will be able to book the carrier on your behalf. DO NOT BOOK FLIGHTS outwith BCD.

Can I add my railcard to my profile to help reduce costs?

Absolutely! If you have a railcard, we strongly recommend adding it to your travel profile to help reduce costs for this event. To do so, simply go to your profile settings, select the appropriate railcard, and then add it on when purchasing your ticket.

I need to change my travel details because I booked the wrong time, is this possible?

You should not alter flight times unless there is a significant reason to do so – any changes will incur additional cost to the bank and should be avoided. Please email ~ IA Audit Academy and inform your line manager if you need to make any changes.

Must I return home on the Wednesday? Can I stay for the weekend?

You can extend your stay but expenses cannot be incurred after the end of business day on Wednesday 3rd of June. You will have to cover your own hotel and food expenses. Your return flight / train should be at no greater cost than if you returned on the Wednesday afternoon/evening.

Can I travel first class on the train?

For any train travel over 3 hours (broken and unbroken) you can upgrade your ticket to First Class. First Class tickets will provide food and drinks and thus meals cannot be expensed in addition.
 

Expenses                                                                          

Where can I find the expense policy?

Ensure you familiarise yourself with the bank’s travel hub which contains information regarding expense policies. 

Can I request a corporate card? 

Corporate cards should only be obtained for colleagues who travel regularly (at least once a quarter). All other colleagues should use a personal credit card and reclaim costs through the expenses process. 

How do I reclaim my expenses? 

The iExpenses system is very efficient with instructions for use within the tool. Once you submit your expenses and your Line Manager approves on the Portal (or via email), any monies owed will be in your bank account the following day. 

Do I have to incur expenses on my own personal card? 

Yes, corporate cards are only available for regular travellers. Expenses can be claimed immediately after the costs are incurred on iExpenses and are generally reimbursed to your bank account within a day of being approved. Please ensure you submit all your receipts. 

Do I need receipts for everything I claim on expenses? 

Yes, you must keep all travel and expense receipts and scan / photograph them into the expenses system to accompany all claims. 

Can I claim breakfast costs if I am travelling? 

You can reclaim breakfast expenses if this is not included in your hotel stay. Please refer to the T&E policy for the amount you can claim.  

What other food can I expense on the day of Audit Academy? 

No other food should be claimed on the day of Audit Academy as breakfast, lunch and dinner will be provided at the venue.